Core Service Activities (77%) Total Staff Hours: 3,200
• Maintain responsibility for the custody and investment management of all City funds in accordance with State Law, City Charter, and City Investment Policy
• Provide administrative support and internal review services for major tax based operating revenue sources, including Property Tax, Utility Users Tax, Sales and Use Tax, Transient Occupancy Tax, Franchise Fees, Investment Income, and various State subventions.
• Provide operating budget and capital improvement program cash flow management forecasting and advisory support services
• Prepare monthly and quarterly management reports detailing cash and investment positions within all City funds, including operating funds of the general investment portfolio, as well as the housing, parking, and public financing authority, and community redevelopment agency
• Provide operational and strategic forecasts of key tax based and other major general fund revenue sources
• Provide administrative support services and internal audit review of various City operational functions in response to service requests
• Conduct annual review of both the City and Redevelopment Agency Comprehensive Statement of Investment Policy and maintain policies’ professional certification
• Provide managerial oversight and investment management of all City entities bond proceeds
• Continue implementation and review of numerous departmental best management practices enhancing both departmental productivity and the City’s operating revenue base
• Provide internal support services to Financial Services and other key operating departments in response to internal support service requests
Key Projects and Assignments (17%) Total Staff Hours: 700
• City Treasurer serves as President of the Association of Public Treasurers United States and Canada, representing the City in administrative capacity as a national leader of this prestigious profession organization. Appointment to President of APTUS&C in August 2009, serving through August 2010 (260).
• Implement comprehensive revision of Capital Improvement Program Cash Flow Management Plan by December 2010 (100).
• In coordination with City Manager and Financial Services, implement City Treasurer charter responsibility review program by January 2011 (100).
• If qualified, issue annual California Statewide Communities Development Authority FY 2011-12 Tax Revenue Anticipation Note by June 2011 (40).
• Continue implementation of enhanced investment reporting format including cash and investments within all City funds and investment funds held with all bank trustees-ongoing goal (80).
• Working in cooperation with the Financial Services department, conduct ongoing reviews of citywide cash handling procedures ensuring compliance to internal control compliance standards-ongoing goal (60).
• Continue implementation of banking services technology enhancements designed to streamline disbursement processes; automate current cash management processes; improve upon fraud prevention measures; and expedite collection recovery efforts-ongoing goal (60).
Customer Service (6%) Total Staff Hours: 260
• Strive to make every transaction with both our internal City Hall and external citizen customer service base a positive “solutions oriented” customer service experience
• Continue implementation of customer service information enhancements and improvements to the departmental web site, promoting ease, accuracy, timeliness, and usefulness of accessible public information
• Continue development and implementation of local outreach program providing useful, educational information regarding municipal treasury operational services
• Provide ongoing departmental wide customer service training of at least two hours per employee on a quarterly basis
• Respond to approximately 160 customer service requests and 6 City Council and Budget and Finance Commission referrals on an annual basis
• Incorporate continuing “best management practice” departmental procedural improvements that promote operational efficiency, augment operating revenues, and enhance customer service skills
